Accounts Payable Coordinator

Founded in 1881 by the Sisters of the Holy Names of Jesus and Mary, the Academy of the Holy Names is a Catholic, coeducational elementary school and a college preparatory high school for young women. The Academy of the Holy Names empowers students to be authentic individuals who engage in independent thought, are inspired by creativity, and lead culturally aware, spiritually rich lives.

Employment Opportunity: The Academy of the Holy Names seeks an experienced accounts payable coordinator. This position reports to the Business Manager and is an important member of the Business Office staff.

Qualifications:

• Associate or bachelor’s degree in accounting, finance, or business administration preferred.
• Knowledge of basic accounting concepts is required. At least two years’ experience using Blackbaud or Veracross accounting software.
• Competence in Microsoft Office with emphasis on Excel and Word.
• Excellent interpersonal and communication skills, both written and verbal, are essential.
• Strong attention to detail, vendor relationships, and data-entry skills.
• Must be extremely well organized and able to manage time effectively.

Position Responsibilities:

• Responsible for the timely processing and filing of accounts payable invoices and reimbursements
• Maintain accurate vendor files and documentation
• Assist with internal and external inquiries in relation to invoices or payment discrepancies
• Complete and submit vendor applications as needed
• Record miscellaneous deposits into database
• Record student tuition checks that are paid outside of FACTS
• Assist with student billing in FACTS
• Assist in the year-end audit process
• Bill extended day charges in student billing system
• Other duties as assigned

Please upload a cover letter of interest, resume, and copies of transcripts to Applicant Stack.

No phone calls, please.

The Academy of the Holy Names does not discriminate basis of race, faith (except for ministerial/leadership positions), nationality, or ethnic origin in its hiring process nor in the administration of educational policies, admission policies or tuition-assistance programs, athletics, or other school-administered programs. The school admits students of any race, faith, nationality, or ethnic origin, and gives to all students’ rights, privileges, programs, and activities generally accorded or made available to all members of the student body. In accordance with its mission, the school seeks a population composed of many different voices, viewpoints, and backgrounds. The Academy of the Holy Names is a designated drug-free workplace. Offers of employment are contingent upon passing a drug screening and criminal background check.